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Health Care Data

The NHS is aiming for joined up, improved care. Access to your information can make your care safer, quicker and more personal. Over time, more health records will be made electronic, giving health professionals access to reliable information about you to help with your treatment, including in emergencies. Anonymised data may also be extracted for future care planning.

Patient records are kept electronically on our practice system. There are a number of data-sharing initiatives which potentially mean your GP medical records are available to other organisations. 

If after reading this page you would like more advice please call the NHS England help line for data sharing: 0300 456 3531.

your care data

Summary Care Record

A national system that takes information from patient's GP record and makes it available to clinicians anywhere in the country. It is an electronic record which contains information about the medicines you take, allergies you suffer from and any bad reactions to medicines you have had.

Why do I need a Summary Care Record?

Storing information in one place makes it easier for healthcare staff to treat you in an emergency, or when your GP practice is closed.

This information could make a difference to how a doctor decides to care for you, for example which medicines they choose to prescribe for you.

Can I see my Summary care record?

You can view your Summary care record if you sign up to our online services.  

Who else can see it?

Only healthcare staff involved in your care can see your Summary Care Record. You can view Your Summary care record via our online services.  

Do I have to have one?

No, it is not compulsory. If you choose to opt out of the scheme, then you will need to complete the SCR-opt out form

County and local sharing

At the practice we also use two other systems the Care and Health Information Exchange (formally the Hampshire Health Record) and TTP SystmOne Data Sharing. TTP SystmOne Data Sharing enables us to share data locally through our clinical system between Community Doctors, community Nurses and Oakhaven Hospice. Please visit our Data Sharing for Better Local Care page for more information.

Data Sharing for Better Local Care

We want you to receive the best and most appropriate care. Sharing your medical records with other community healthcare professionals who care for you will help us to do that.


Our practice, the Community Doctors and Nurses now use the same electronic patient record system, and Oakhaven Hospice will be linking up to this system imminently.
This means that, with your consent, your full medical record can now be seen by the GPs and community teams who treat you, and if you are being treated and/or supported by Oakhaven Hospice, clinical staff there will be able to share and view relevant medical information about you.

Shared information will help the people caring for you to make more informed decisions about your care. We also know that many people find it frustrating to have to repeatedly ‘tell their story’ to NHS staff, and sharing information in this way will reduce that.
Looking further ahead, other local NHS staff - such as those in hospitals or Out of Hours services - may also use the same IT system, and would therefore be able to share clinical information as well. For more information about Better Local Care please click the link.


• Health professionals have the right information at the right time
• You won’t need to repeat your medicals history
• You avoid unnecessary appointments and tests
• You can be more involved in decisions about your care
• Your records remain secure and confidential, as they are now

It is your decision whether your information can be shared with other services, and you can change your mind at any time simply by informing the practice.

• Yes, I would like my information to be shared.
You do not need to do anything, and your record will be available to be viewed by other services involved in your care. Staff will ask your permission before they look at your record for the first time, unless in exceptional circumstances such as a medical emergency, or where the law requires it.

• No, I do not want my information to be shared.
Please complete the enclosed 'Opt-Out' form and return it to the practice, and we will amend your record to reflect your request. If you do nothing we will assume that you are content for your GP record to be available to be viewed by others as part of providing care to you. If you are the parent or guardian of a child under 16 and feel that they are old enough to understand, then you should make this information available to them. Please contact the practice as soon as you are able to if you do not want some, or all of your information to be shared. Alternatively, ask your GP/Nurse if you wish to discuss this further.

Extraction of Anonymous Statement of Fitness to Work (Fit Note) Data

Please be aware that from January 2016 the Health and Social Care Information Centre (a government organisation) will be collecting anonymous patient data on all Fit Notes (Sick notes) issued.

The data will help the Department of Health gain a better understanding of sickness absence and develop policy to help people with health conditions return to work earlier.  Understanding more about sickness absences will allow better provision of services where they are most needed to support patients, their families and communities.

The data will be completely anonymous to protect patient privacy and will include the following:-   

  • How many computer generated fit notes are issued
  • How many patients are recorded as 'unfit' or 'maybe fit' to work
  • Fit Note duration
  • Gender
  • Health condition type aggregated to a high level diagnosis code
  • Location, including Clinical Commissioning Group (CCG) area
  • Whether workplace adaptations were recommended
  • No patients will be identifiable.

Collection for any patient who registered an objection will be excluded from the point that the objection is registered. For further details visit -


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